Finding the Right Appointment Setting Software for Your Spa/Salon

Finding the Right Appointment Setting Software for Your Spa/Salon

Spa/salon practice management software can not only help spa/salon owners manage their businesses but also grow and expand them. Such software tools can automate all your spa/salon operations. Many hairs, nail and beauty salons, tanning centers, massage centers and day spas have benefited from their use by adding efficiency and value to their business processes. Other than being a tool for managing appointments, it also renders help in other tasks. These include tasks such as database administration on resources, staff, clients, etc. Especially in the case of appointment management software for salons, you need to know that this is a great tool for handling complex account management for even multiple sites, to know about preferences of the clients and also even gift cards.

The areas in which the software can help include:

  1. Appointment scheduling
  2. Marketing
  3. Client management
  4. Employee management
  5. Inventory management
  6. Payroll
  7. Commission calculation etc.

Naturally, there are different kinds of solutions available for the various aspects of the industry. You must carefully choose one that best suits your need. You might want the software to:

  1. Allow you to set discounts by treatments or by your clients
  2. Give you the flexibility to change prices during sales
  3. Allow your customers to book appointments online, while you get notified through emails
  4. Enable you to add specific notes to your meetings to help you serve clients better in the future
  5. Allow you to view appointments in the past, present or future
  6. Let your customers ask for specific therapist-but make it known if he/she is unavailable

Mobile Access

Additionally, you might want to access your client’s details and treatment lists from your smartphone. For this purpose the software may be integrated for such remote access so that the next time your client asks you when his/her next appointment is scheduled; you need not frantically flip through your appointment book.

Finding the Right Appointment Setting Software for Your Spa/Salon is a significant investment albeit a necessary one. Naturally, all salons are going to benefit from it; but every package is not the same. Here are some tips that can help you select the right package:

  • While all your employees might be skilled in using the scissors, not all might be computer literate. So you have to consider the level of training and support that your staff might require. Some software companies offer free training while other may charge you a usage fee.
  • If your business is open even at night, you might want to have support 24/7 so that you get help when it is needed most.
  • The pricing structures of software companies are varied. Study each one in detail to understand the differences. Some software tools allow you to track one employee but may charge for all additional ones. Some might charge a flat one-time fee while others may charge on a monthly basis.
  • You might want to consider a tool that allows you to limit access to your employees. Password-protected sections may restrict theft and employee indiscretions. Additionally, sensitive client data can also be protected using such means.
  • If marketing your business is crucial to you; you might want a package that can help customize promotions. Examples include emailing clients on their birthdays and offering them discounts or sending reminders to customers for their next massage sessions etc. All these can be very helpful in growth of your business.


Finally, don’t bother even if you are not good at handling computer or laptop as using appointment management software is not a terrible job. It is user-friendly and also so simple to understand. All that you need is only simple preparation while using it either for business purpose or personal use.